PPSN Register of Users - Health Service Executive


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Health Service Executive - Dublin Mid Leinster

Updated: September 2015

1. Does your organisation use the PPSN at present?

Yes

2. If so, for what purpose?

In the application of the following Schemes:
Blind Welfare Allowance, Domiciliary Care Allowance, Dental Schemes, Drug Payment Scheme, European Health Insurance Cards, Medical Cards/GP Visit Cards, Home Help Service/Home Support Service, Immunisation Services, Inpatient Services, Institutional Assistances Services, Long-Term Illness Scheme, Maternity Cash Grant, Mobility Allowance, Motorised Transport Scheme, Fair Deal, Ophthalmic & Aural Services, Outpatient Services, Primary Medical Certificate, In-patient Services Mental Health, National Cancer Screening Programme, Oncology Drugs Management, Bowel Cancer Screening, Diabetic Screening, Cervical Smear Screening.

3. Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange?

Yes

  • Department of Social Protection for the purposes of administration of schemes,
  • Revenue Commissioner for the purposes of calculation of taxes and deductions
  • General Registers Office for the purpose of registration of births, deaths and marriages.

4. Does your organisation have any other plans involving the use of the PPS number?

Not at present

5. There are Eight Rules of Data Protection which govern the processing of personal data set out as follows: -

  • Obtain and process the information fairly;
  • Keep it only for one or more specified, explicit and lawful purposes;
  • Process it only in ways compatible with the purposes for which it was given to you initially;
  • Keep it safe and secure;
  • Keep it accurate, complete and up-to-date;
  • Ensure that it is adequate, relevant and not excessive;
  • Retain it no longer than is necessary for the specified purpose or purposes;
  • Give a copy of his/her personal data to an individual, on request.

 

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Measures are in place throughout the HSE to ensure that the Public Service Identity data we hold/collect in electronic or written format is safe and secure and that it is only accessible on a need to know basis and that it is processed in connection for the purpose for which it has been provided.

All staff are made aware of the Data Protection Acts 1988 and 2003 through Data Protection Awareness training which is provided both at induction stage and on an on-going basis.. All staff are required to comply with the eight principles of Data Protection and have been circulated with a Data Protection Guide which they must read and confirm that they understand what is required of them as an employee to ensure compliance with Data Protection Legislation.


Health Service Executive - Dublin North East

Updated: August 2015

1. Does your organisation use the PPS Number at present?

Yes

2. If so, for what purpose(s)?

The purpose for which Dublin North East HSE use PPS Number at present are in the application of the following Schemes:-

Blind Welfare Allowance, Domiciliary Care Allowance, Dental Schemes, Drug Payment Scheme, Medical Cards/GP Visit Cards, Home Help Service/Home Support Service, Immunisation Services, Inpatient Services, Institutional Assistances Services, Long-Term Illness Scheme, Maternity Cash Grant, Mobility Allowance, Motorised Transport Scheme, Fair Deal, Ophthalmic & Aural Services, Outpatient Services, Primary Medical Certificate, In-Patient Services Mental Health, National Cancer Screening Programme, Oncology Drugs Management,  Bowel Cancer Screening, Diabetic Screening, Cervical Smear Screening, European Health Insurance Cards.

3. Does your organisation exchange the PPS Number with any external body?  If so please name the relevant bodies and the purpose(s) of the exchange.

  • Department of Social Protection for the purposes of administration of schemes. 
  • Revenue Commissioner for the purposes of calculation of taxes and deductions. 
  • General Registers Office for the purpose of registration of births, deaths and marriages.

 

4. What future plans has your organisation for the use of PPS Number?

Additional usage has been included in purposes above.  Diabetic Screening, Bowel Cancer Screening, Cervical Smear Screening, National Cancer Screening Programme, Oncology Drugs Management.

 

5. There are Eight Rules of Data Protection which govern the processing of personal data set out as follows: -

  • Obtain and process the information fairly;
  • Keep it only for one or more specified, explicit and lawful purposes;
  • Process it only in ways compatible with the purposes for which it was given to you initially;
  • Keep it safe and secure;
  • Keep it accurate, complete and up-to-date;
  • Ensure that it is adequate, relevant and not excessive;
  • Retain it no longer than is necessary for the specified purpose or purposes;
  • Give a copy of his/her personal data to an individual, on request.

 

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Security within HSE re PPS Number Usage

Measures are in place throughout the HSE to ensure that the public services identity data we hold/collect in electronic or written format is safe and secure and that it is only assessable on a need to know basis and processed in connection for the purpose for which it has been provided. 

  • All staff are made aware of the Data Protection Acts 1988 and 2003.
  • Data Protection Awareness training is provided on an on-going basis. 
  • All staff are required to comply with the eight principles of Data Protection.
  • Regular updates are provided throughout the HSE with regard to Data
  • Protection Compliance.

 

A recent alert has been issued with regard to the usage of PPS Number.
Recent documentation provide to all HSE Staff

1. Data Protection is Everyone’s responsibility - An Introductory Guide for Health   Service Staff
2. Data Protection and Freedom of Information Legislation - Guidance for Health Service Staff
3. Records Retention Periods 2013 - Heath Service Policy 2013


Health Service Executive - South

Updated: June 2014

(i) Does your organisation use the PPS Number at present?

Yes

(ii) If so, for what purpose(s)?

The purpose for which HSE South use PPS Number at present are in the application of the following Schemes:-

Blind Welfare Allowance, Dental Schemes, Drug Payment Scheme, Medical Cards/GP Visit Cards, Home Help Service/Home Support Service, Immunisation Services, Inpatient Services, Institutional Assistances Services, Long-Term Illness Scheme, Maternity Cash Grant, Maternity & Infant Scheme, Mobility Allowance, Motorised Transport Scheme, Fair Deal, Ophthalmic & Aural Services, Outpatient Services, Primary Medical Certificate, In-Patient Services Mental Health, National Cancer Screening Programme, Oncology Drugs Management, Bowel Cancer Screening, Diabetic Screening, Cervical Smear Screening, European Health Insurance Cards, Treatment Abroad Scheme and Cross Border Directive Scheme.

(iii) Does your organisation exchange the PPS Number with any external body? If so please name the relevant bodies and the purpose(s) of the exchange.

  • Department of Social Protection for the purposes of administration of schemes.
  • Revenue Commissioner for the purposes of calculation of taxes and deductions.
  • General Registers Office for the purpose of registration of births, deaths and marriages.

(iv) What future plans has your organisation for the use of PPS Number?

Additional usage has been included in purposes above including Diabetic Screening, Bowel Cancer Screening, Cervical Smear Screening, National Cancer Screening Programme, Oncology Drugs Management.

(v) There are Eight Rules of Data Protection which govern the processing of personal data set out as follows: -

  • Obtain and process the information fairly;
  • Keep it only for one or more specified, explicit and lawful purposes;
  • Process it only in ways compatible with the purposes for which it was given to you initially;
  • Keep it safe and secure;
  • Keep it accurate, complete and up-to-date;
  • Ensure that it is adequate, relevant and not excessive;
  • Retain it no longer than is necessary for the specified purpose or purposes;
  • Give a copy of his/her personal data to an individual, on request.

(vi) Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Measures are in place throughout the HSE to ensure that the public services identity data we hold/collect in electronic or written format is safe and secure and that it is only assessable on a need to know basis and processed in connection for the purpose for which it has been provided.

  • All staff are made aware of the Data Protection Acts 1988 and 2003.
  • Data Protection Awareness training is provided on an on-going basis.
  • All staff are required to comply with the eight principles of Data Protection.
  • Regular updates are provided throughout the HSE with regard to Data Protection Compliance.

Recent documentation provide to all HSE Staff

  1. Data Protection is Everyone's responsibility - An Introductory Guide for Health Service Staff
  2. Data Protection and Freedom of Information Legislation - Guidance for Health Service Staff
  3. Records Retention Periods 2013 - Heath Service Policy 2013

Health Service Executive - West

Updated: August 2015

1. Does your organisation use the PPSN at present?

Yes

2. If so, for what purpose?

In the application of the following Schemes:
Blind Welfare Allowance, Domiciliary Care Allowance, Dental Schemes, Drug Payment Scheme, European Health Insurance Cards, Medical Cards/GP Visit Cards, Home Help Service/Home Support Service, Immunisation Services, Inpatient Services, Institutional Assistances Services, Long-Term Illness Scheme, Maternity Cash Grant, Mobility Allowance, Motorised Transport Scheme, Fair Deal, Ophthalmic & Aural Services, Outpatient Services, Primary Medical Certificate, In-patient Services Mental Health, National Cancer Screening Programme, Oncology Drugs Management, Bowel Cancer Screening, Diabetic Screening, Cervical Smear Screening.

3. Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange?

Yes
.

Department of Social Protection for the purposes of administration of schemes, Revenue Commissioner for the purposes of calculation of taxes and deductions General Registers Office for the purpose of registration of births, deaths and marriages.

4. Does your organisation have any other plans involving the use of the PPS number?

Not at present.

5. There are Eight Rules of Data Protection which govern the processing of personal data set out as follows: -

  • Obtain and process the information fairly;
  • Keep it only for one or more specified, explicit and lawful purposes;
  • Process it only in ways compatible with the purposes for which it was given to you initially;
  • Keep it safe and secure;
  • Keep it accurate, complete and up-to-date;
  • Ensure that it is adequate, relevant and not excessive;
  • Retain it no longer than is necessary for the specified purpose or purposes;
  • Give a copy of his/her personal data to an individual, on request.
 

6. Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format, is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Measures are in place throughout the HSE West to ensure that the Public Service Identity data we hold/collect in electronic or written format is safe and secure and that it is only accessible on a need to know basis and that it is processed in connection for the purpose for which it has been provided.

All staff are made aware of the Data Protection Acts 1988 and 2003 through Data Protection Awareness training which is provided both at induction stage and on an on-going basis. A recent alert has issued within the HSE with regard to the usage of PPSNs. All staff are required to comply with the eight principles of Data Protection and have recently been circulated with a Data Protection Guide which they must read and confirm that they understand what is required of them as an employee to ensure compliance with Data Protection Legislation. Regular audits and reviews are conducted throughout HSE West in relation to all aspects of compliance with DP Legislation.

Last modified:21/09/2015
 

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