JobBridge Organisations - Frequently Asked Questions


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  1. Is my Organisation eligible?
  2. How many Internships placements can I offer?
  3. What individuals are eligible to participate in this Scheme?
  4. Can a Host Organisation take on an Intern if they have an existing or had a previous employment relationship with?
  5. How do I register as a Host Organisation?
  6. What if I forget my username and password (for logging onto the Job Bank)?
  7. How do I advertise my internship placement/s?
  8. Can I advertise an internship placement in the trade/craft sector?
  9. Can I advertise a care related internship placement?
  10. How will candidates apply?
  11. How do I start an Intern?
  12. What are the legal requirements of a Host Organisation?
  13. What do I need to do once the Intern commences on the Scheme?
  14. Do I pay Participants?
  15. Are Interns entitled to leave while on the Scheme?
  16. What if the Internship is not working out as expected?
  17. What if one placement finishes and I want to take on a person in the same area of activity, can I do this?
  18. What if one placement finishes and I want to take on a person in a different area, can I do this?
  19. Can I use a WPP placement to cover the cooling off period for a JobBridge placement?
  20. Can Interns participate on education and training courses while on the Internship?
  21. What responsibilities will I have as a Host Organisation?
  22. Who is responsible for providing the Intern with appropriate clothing & equipment during the course of their internship?
  23. Can my Intern undertake their JobBridge Internship placement from home?
  24. Can I extend my current internship from 6 months to 9 months?
  25. Can I advertise a JobBridge placement and a WPP placement at the same time?
  26. Why does my organisation need to be monitored?
  27. What happens if a Host Organisation is deemed by the Department to have breached the Terms and Conditions of the Scheme?
  28. Who has responsibility to ensure that the appropriate process is applied to placements that require Garda Vetting?
  29. Are there any financial incentives for employing my Intern?

1. Is my Organisation eligible?

In order for your organisation to participate you must comply with the following criteria:

  • An organisation, or a local branch, must have a minimum of 1 full -time employee who is employed for 30 hours or more per week (i.e. on payroll and subject to PAYE and PRSI) in addition to the employer
  • Be a legal entity and/or a charity recognised by the Revenue Commissioners (with a CHY number)
  • Have NO vacancies in the area of activity in which the internship is offered.
  • The placement is not displacing an employee.
    The Scheme Administrator reserves the right to review cases where it is reported that this is the case.
  • Have Public/Employers Liability insurance and Motor Insurance, if applicable, that will cover any Interns on the JobBridge Scheme
  • Be fully compliant with current workplace Health and Safety and all other legal requirements.
  • If Garda vetting applies to the placement, ensure that the vetting process is applied.
  • The Host Organisation may not provide an internship opportunity under the Scheme to an individual have an existing or had a previous employment relationship with.

2. How many Internships placements can I offer?

The total number of Internship places an organisation can offer at any one time is:

Number of Full Time Employees* Number of Internships
1-10 employees 1 internship place
11-20 employees 3 internship place
21-30 employees 4 internship place
30 + employees 20% of the workforce to a maximum of 200 internships whichever is the smaller
* Who is employed for 30 hours or more per week (i.e. on payroll and subject to PAYE and PRSI)

Local branch offices of national organisations e.g. large retail outlets will not be regarded as an individual Host Organisation for the purpose of JobBridge. The maximum number of Interns a Host Organisation can have, on the Scheme, at any point in time is 200 irrespective of the number of local branches they have.

3. What individuals are eligible to participate in this Scheme?

In order to be eligible to participate on JobBridge an individual must be:

  • Currently in receipt of a live claim (Jobseekers Allowance/ Jobseekers Benefit/ One Parent Family Payment/ Jobseekers Transitional Payment/ Disability Allowance/Blind Persons Pension/Widow’s, Widower’s or Surviving Civil Partner’s contributory/non-contributory Pension/Deserted Wives Benefit/Deserted Wives Allowance or signing for Social Insurance Contribution Credits and
  • Have been in receipt of Jobseekers Allowance/ Jobseekers Benefit/ One Parent Family Payment/ Jobseekers Transitional Payment/ Disability Allowance/Blind Persons Pension/Widow’s, Widower’s or Surviving Civil Partner’s contributory/non-contributory Pension/Deserted Wives Benefit/Deserted Wives Allowance or signing for Social Insurance Contribution Credits  for a total of 3 months (78 days) or more in the last 6 months.
  • The 3 months (78 days) do not have to be consecutive

Periods spent on Back to Education Allowance, VTOS, FÁS/SOLAS and Fáilte Ireland Training courses, Youthreach, FIT, Community Employment Schemes, TUS, Gateway. the Rural Social Scheme, Back to Work Scheme, Back to Work Enterprise Allowance, Momentum Courses, Job Initiative or Job Assist will count towards meeting the eligibility criteria of JobBridge, provided:

  • The individual has completed these programmes
  • Has a live claim
  • Is in receipt of Jobseekers Allowance/ Jobseekers Benefit/ One Parent Family Payment/ Jobseekers Transitional Payment/ Disability Allowance/Blind Persons Pension/Widow’s, Widower’s or Surviving Civil Partner’s contributory/non-contributory Pension/Deserted Wives Benefit/Deserted Wives Allowance or signing for Social Insurance Contribution Credits immediately before commencing on JobBridge.

Commencement on the Internship is dependant on DEASP confirming the individual's eligibility.

JobBridge and Momentum courses

An individual must have completed a Momentum course in full, this includes the 6 month post-training job search period, before they can apply for a JobBridge internship.  The 6 month job search period does not apply to participants under the age of 25 years who wish to apply for JobBridge.

4. Can a Host Organisation take on an Intern if they have an existing or had a previous employment relationship with?

No. A Host Organisation may not provide an internship opportunity under the Scheme to an individual if they have an existing or had a previous employment relationship with.

A Host Organisation cannot offer an Internship to an individual who they have previously made redundant and they cannot offer an Internship in the same area of activity that they have made an employee redundant.

5. How do I register as a Host Organisation?

6. What if I forget my username and password (for logging onto the Job Bank)?

  • Go to www.jobsireland.ie and follow the steps to log on and then select the option for Forgot your password?
    Or alternatively
  • Phone Free-phone 1890-8000-24 for assistance

7. How do I advertise my internship placement/s?

  • Go to www.jobsireland.ie and log onto your company’s profile to advertise. Only on-line applications will be accepted
  • When your application is processed you will receive a notification that the advertisement has gone live or that the application has not been validated and the reasons for this.

 

8. Can I advertise an internship placement in the trade/craft sector?

No. Currently placements in the apprenticeship/trade area (e.g. electrical, plumbing) are not allowed for JobBridge, the National Internship Scheme.

9. Can I advertise a care related internship placement?

Yes, all applications to offer care related internships e.g. childcare, care for the elderly etc. should be processed in the normal manner.

However, it should be noted that Host Organisations wishing to offer care related internships cannot use Interns to displace the need for employees in cases where the

Host Organisation is required by law (in the case of childcare) or by contractual commitments to provide a certain ratio of staff to clients.

As stated above, Interns cannot be counted towards meeting this ratio.

10. How will candidates apply?

Candidates will apply directly to you as per the details you provided on your application. If you wish you can opt to use the short application form that individuals can download from www.jobsireland.ie, complete and send to you.

You will then select the Intern/s to commence the internship placements/s in your organisation.

11. How do I start an Intern?

When you have selected a potential Intern you will log-on to your account and complete a series of steps:

  • Candidate registers as Jobseeker and applies online the appropriate vacancy
  • Under the HO profile the candidate now appears under APPLIED on the internship and then company SHORTLISTS the candidate
  • HO offers the internship by clicking on ‘offer’ and the candidate moves to OFFER folder
  • An email is sent to individual’s Social Welfare office for confirmation of eligibility.  When eligibility is confirmed the HO will receive a message with a request to complete the Standard Agreement where they (HO) will enter the Actual Start Date.
  • An intern received a message on their profile with a request to accept the terms of the Standard Agreement
  • The candidate has now moved to HIRED and the internship is ‘In Progress’

12. What are the legal requirements of a Host Organisation?

The Host Organisation must be fully compliant with current workplace Health and Safety and all other legal requirements. The Host Organisation's Public/Employers Liability insurance and Motor insurance, if applicable, will cover any internships on the programme. The internship must be in accordance with the Code of Practice on Sexual Harassment and Harassment at Work, Section 16 (3) of the Social Welfare and Pension Act 2011 states that participants engaging on the National Internship Scheme shall for the purposes of any enactment or rule of law (other than the Tax Acts and the Safety, Health and Welfare at Work Act 2005), be deemed not to be an employee of the Host Organisation.

13. What do I need to do once the Intern commences on the Scheme?

  • When the Intern commences the Scheme you must log-on immediately to your JobsIreland account and fill out the Standard Agreement and enter the start date. The intern needs to agree to this by accepting the T&Cs of this agreement from their jobseeker profile. This is required so that DEASP can process payments of the internship allowance.
  • Log-on each month and complete a short Compliance Check (to ensure the payment of the internship allowance and confirm that the internship is progressing appropriately).

14. Do I pay Participants?

No, payment of participants is not permitted under this Scheme. During the internship placement, Interns will be paid an internship allowance by the Department of Employment Affairs and Social Protection. This allowance is equivalent to the Intern's current DEASP payment plus an additional €52.50 per week. All changes in circumstances must be notified by the Intern to their local Social Welfare Office as this may affect their social welfare payment.

This top-up will be paid for the duration of the Internship but in arrears and it is expected that participants will receive this top-up allowance approximately 2 weeks after commencing on the Scheme.

All payments of the Internship Allowance should be made via Electronic Fund Transfer into the Intern’s bank account, where possible.

15. Are Interns entitled to leave while on the Scheme?

Yes, Interns have the following Leave entitlements:

  • Annual Leave - Interns are entitled to all the Public holidays and 1.75 annual leave days per month of internship.
  • Maternity Leave – Interns are entitled to suspend their JobBridge placement early due to maternity leave.
  • Sick Leave – The maximum cumulative sick leave permissible over the course of an internship is 2 weeks (10 working days). Where an Intern has exceeded this limit, the Host Organisation shall terminate the internship immediately. The responsibility is on the Host Organisation to record all sick leave.

The Intern is entitled to a minimum daily rest period of 11 consecutive hours in every 24 hour period.

The Intern is entitled to at least one rest break during working time each day. The Intern should not be required to work additional time to make up time spent on rest breaks. The Intern is entitled to a break of at least 15 minutes after a 4 ½ hour work period. If the Intern works more than 6 hours at a time they are entitled to a break of at least 30 minutes, which can include the first 15-minute break. Breaks at the end of the working day do not satisfy these requirements.

The Intern is entitled to a minimum weekly rest period of 24 uninterrupted hours.

In cases where interns may be engaged in evening work, they must not perform heavy or dangerous work for longer than 8 hours in any 24 hour period.

Interns will also be entitled to time-off to attend job interviews or pursue job seeking activities through the Department of Employment Affairs and Social Protection/Employment Services.

16. What if the Internship is not working out as expected?

Workplace issues should be resolved with the Host Organisation.


If the Internship is not working out as expected the Intern and the person that is supervising/mentoring the internship should discuss issues. If the issue is not resolved, either one can contact jobbridge@welfare.ie providing the following: name, contact details, the Host Organisation name, internship title and brief outline of the issue.
An Internship can finish early with one week's written notice on either side. In this event, the Host Organisation must log-on and enter the completion date and this must be a Friday. The Intern must notify DEASP immediately.


Individuals may avail of a maximum of 3 JobBridge internships, however, the total cumulative time spent on the scheme cannot exceed 18 months (78 weeks). An Intern will not be permitted to do more than one internship with the same company. The maximum duration of an individual internship is 9 months (39 weeks).

17. What if one placement finishes and I want to take on a person in the same area of activity, can I do this?

If a HO wishes to advertise in the same area of activity a cooling off period for 6 months will apply. However, the cooling-off period will be waived where the Intern gets a job with the Host Organisation or another organisation at the end of their internship.

18. What if one placement finishes and I want to take on a person in a different area, can I do this?

Yes, you may take on an individual in a different area providing that you do not exceed your quota of placements at any one time.

19. Can I use a WPP placement to cover the cooling off period for a JobBridge placement?

No, if an internship finishes and the cooling off period applies then you cannot advertise a WPP placement in the same area of activity, i.e. if a Host Organisation has an engineering JobBridge position that has just been completed and there is a 6 month cooling off period they cannot advertise an engineering WPP position but could advertise a receptionist WPP position once they meet the eligibility criteria.

20. Can Interns participate on education and training courses while on the Internship?

Interns on JobBridge, may engage in education and training provided by:

  • the Host Organisation
  • or
  • part time education and training courses, irrespective of length and which are paid for by the State provided that it does not have an adverse impact on the internship

Interns on JobBridge are not eligible to access:

  • Full time education or training courses paid for by the State,
  • Other Department of Employment Affairs and Social Protection initiatives such as the Back to Education Allowance and the Back to Work Enterprise Allowance.

21. What responsibilities will I have as a Host Organisation?

  • Provide valuable work experience which you will describe in the Standard Agreement when you select an Intern,
  • For all interns under the age of 25 the original of the Standard Agreement must be kept on file for 3 years from the December of the year an Intern finishes a placement.
  • In line with the Youth Guarantee and in compliance with EU funding requirements for all Under 25s engaging in activation programmes, a third original copy of signed Standard Agreement for all interns under the age of 25 must be forwarded to the Activation Support team in the local DEASP Intreo office for their attention, once the internship placement commences.
  • Complete the required compliance checks (see Information for Organisations, How does it work? Step 3 on www.welfare.ie)

You must assign a mentor in same area of expertise/experience in performing the duties expected of the Intern for the duration of the Internship as well as to provide the following:

  • on-going support
  • to be a point of contact for the Intern throughout the internship
  • provide an induction
  • ensure the opportunity to learn/apply skills in the workplace described below is available to the Intern
  • and they may also provide formal mentoring (see Toolkit on (www.welfare.ie)
    In organisations where a formal mentoring system exists, Interns should be included in this process
  • At the end of the internship, you must complete a Reference Form for the Intern to assist with their future job-search activities.

22. Who is responsible for providing the Intern with appropriate clothing & equipment during the course of their internship?

It is the responsibility for the Host Organisation to provide an Intern with appropriate clothing and equipment as required during the course of their internship.

23. Can my Intern undertake their JobBridge Internship placement from home?

No, Interns cannot undertake their JobBridge Internships from home.

24. Can I extend my current internship from 6 months to 9 months?

Yes, Host Organisations may apply to extend their current internship from 6 months to 9 months. Host Organisations must apply to jobbridge@welfare.ie before the original finish date providing the appropriate details and confirming that both parties agree to this extension. This must be completed in advance of the internship ending.

25. Can I advertise a JobBridge placement and a WPP placement at the same time?

Yes, you can advertise a JobBridge placement and a Work Placement Programme placement at the same time as long as they are not in the same area of activity, i.e. if a Host Organisation is advertising an engineering JobBridge position they cannot advertise an engineering WPP position but could advertise a receptionist WPP position once they meet the eligibility criteria. The combined number of Interns and Work Placement Programme participants cannot exceed the total number of employees.

26. Why does my organisation need to be monitored?

The purpose of monitoring is to ensure that the Standard Agreement has been signed and is being adhered to by the Host Organisation and the Intern.

The Department of Employment Affairs and Social Protection (DEASP) is committed to the continuous improvement of all its service delivery. DEASP recognise that key elements of continuous improvement relate to on-going monitoring and review of all schemes.

DSP reserves the right to conduct monitoring visits over the duration of the JobBridge National Internship Scheme

.

27. What happens if a Host Organisation is deemed by the Department to have breached the Terms and Conditions of the Scheme?

If the Department deems that a Host Organisation has breached the Terms and Conditions of the JobBridge Scheme, then the Host Organisation may be disqualified from future participation in the JobBridge Scheme and the Work Placement Programme.

28. Who has responsibility to ensure that the appropriate process is applied to placements that require Garda Vetting?

The Host Organisation has responsibility to ensure that the appropriate process is applied to placements that require Garda Vetting. Interns must agree to comply with requests for Garda Vetting where necessary in accordance with the Host Organisation's policy on Garda Vetting.

29. Are there any financial incentives for employing my Intern?

Yes, a company may avail of the JobsPlus Scheme. Please see the link below for information on the incentive and how to apply:
www.welfare.ie/en/Pages/jobsplus.aspx

Last modified:09/09/2016
 

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