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To ensure that you are complying with the law, check if you are doing the following:

  • deducting PRSI under the correct contribution class for each employee,
  • deducting PRSI on all relevant payments to all employees, for example wages and salaries, bonuses, fees, overtime payments, part-time pay, benefit-in-kind (notional pay) and Christmas bonuses,
  • deducting the Health Levy from all relevant payments to all employees,
  • keeping accurate and up to date records for each employee,
  • making PRSI payments to the Collector-General,
  • keeping records for up to six years,
  • properly recording all your employees' PPS Nos. on P35L, and
  • returning your P35 by the 15 February each year.

If you have any queries or need advice on any of the above, you should contact your local Social Welfare Inspector

Remember - If you are an employer PRSI is your responsibility.

Failure to fulfil your legal responsibilities as an employer in relation to PRSI may result in penalties, prosecution or both.

Contents

Paragraph

(A detailed appendix in alphabetical order is at the back of this book)

Introduction

1

Purpose of this Guide

2

Section one - PRSI contributions

Personal Public Service Number (PPS No.)

3

What is a PRSI contribution?

4

Which employees are covered?

5

Who is responsible for deducting/paying PRSI?

6

Special Collection System

7

How are PRSI rates determined?

8

PRSI-Free Allowance for employees

9

Health Levy

10

National Training Fund Levy

11

Definition of reckonable earnings for PRSI purposes

12

Benefit-in-Kind

13

Superannuation contributions

14

Permanent Health Insurance

15

Lump sum payments when employment ends

16

Registration of employers

17

Registration of employees

18

Employees' annual PRSI ceiling

19

Employees in two or more employments at the same time

20

Employed and self-employed in same contribution year

21

Termination of employment

22

Employees with two or more consecutive employments

23

Voluntary insurance

24

Where a husband and wife are both employed

25

How to decide the Social Insurance contribution class

26

Codes and subclasses within the PRSI classes

27

Part-time employment

28

Systematic short-time employment

29

Subsidiary employment regulations

30

Domestic Employer scheme

31

Employees abroad

32

Paying the correct PRSI class

33

Calculating PRSI contributions

34

Manually calculating PRSI

35

Using the Ready Reckoner

36

Retrospective payments

37

Change of contribution class on reaching age 66

38

Contribution class in the case of more than one employment

39

Paying PRSI contributions during illness

40

Permanent health benefit schemes (Income Continuance)

41

Weeks of insurable employment

42

Contribution week

43

Worksharing - effect on PRSI contributions

44

Worksharing - effect on amount of PRSI due

45

Week 52

46

Recording the correct number of weeks of insurable employment

47

Counting weeks of insurable employment where a change of PRSI class occurs

48

What weeks are not weeks of insurable employment?

49

Section two - paying PRSI contributions to the Collector-General

Monthly remittance to the Collector-General

50

Submitting "Nil" returns where no PAYE tax or PRSI is due

51

Interest on overdue payments

52

Separation of PRSI contributions from PAYE income tax

53

Small monthly remittance

54

Section three - recording PRSI details and end-of-year procedure

Recording PRSI details

55

Details to record during the year on the Tax Deduction Card

56

Change of contribution class

57

Completing end-of-year returns

58

How to complete the form P35L

59

Two or more changes of contribution class in an income tax year

60

Lodging end-of-year returns

61

Importance of end-of-year returns

62

Certificate to employees (form P60)

63

Casual employees

64

Section four - end-of-year returns on P35L, checklist, general

Underpayments

65

Overpayments and refunds

66

Keeping records

67

Allowing employees to inspect their records

68

Penalties for failing to remit PRSI contributions

69

Where to get further information

70

Index


Last modified:06/10/2008
 

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